Vendor & Sponsor Booth Terms & Conditions
These Terms & Conditions (“T&Cs”) govern the purchase and use of a vendor or sponsor booth at The Portfolio Collective (TPC) 2025 Portfolio Career Festival. By purchasing a booth, you agree to be bound by these T&Cs.
1. Booth package & inclusions
The booth package for the 2025 Portfolio Career Festival includes:
- On the day:
- A dedicated space in the Main Stage area of the festival.
- A trestle table for display and a tablecloth.
- The freedom to decorate your space as you wish, provided it adheres to the festival’s guidelines (see Section 4).
- 1 free event pass
- Beyond the booth (Post-Festival promotion):
- Logo displayed in promotional materials.
- Mention in the post-event email and blog (with do-follow link).
- Space to promote your services at a Community Networking call.
- Discounts/offers shared with members.
- Access to the full attendee list.
- Potential for ongoing partnerships with TPC.
2. Eligibility
Booth purchases are open to vendors and sponsors who wish to promote their brand and services to The Portfolio Collective’s community of portfolio professionals. TPC reserves the right to decline a booth purchase at its sole discretion.
3. Payment & fees
The full fee for the booth must be paid at the time of purchase unless otherwise agreed upon in writing by TPC. All fees are non-refundable, except in the event that the festival is canceled by TPC (see Section 6).
4. Booth setup & guidelines
By buying a booth, the vendor / sponsor agrees on the following guidelines:
- Vendors and sponsors are responsible for bringing their own signage and marketing materials.
- The booth space may be decorated, but all decorations must be contained within the designated area.
- The booth must be completely packed down and vacated by 6:00 pm. Vendors and sponsors may then join the rest of the attendees at the bar after their booth is fully cleared.
- The use of open flames, loud amplified music or other elements that may disrupt the event or pose a safety risk is strictly prohibited.
- TPC reserves the right to request the removal of any signage, materials, or decorations deemed inappropriate or unsafe.
5. Post-Festival promotion
The post-festival promotional benefits will be scheduled by TPC after the event. TPC will coordinate with the vendor or sponsor to determine the specific dates and content for the networking call promotion and post-event spotlight.
6. Venue & equipment regulations
By purchasing a booth, you agree to comply with all rules and regulations of the festival venue, the Battersea Arts Centre (BAC), as outlined in the contract. As a vendor or sponsor, you are responsible for providing all necessary documentation to TPC, including proof of adequate public liability insurance and a Portable Appliance Testing (PAT) certificate for any electrical equipment you plan to use at your booth.
Please note the following venue restrictions:
- No vehicles are allowed for parking on-site. We have parking for a maximum of two TPC vehicles only.
- Hot food is not permitted to be sold or served from your booth.
Failure to comply with these rules or to provide the required documentation by the specified deadline may result in you being denied access to the festival.
7. Cancellations & refunds
Vendor/Sponsor cancellation: Booth purchases are non-refundable. If a vendor or sponsor cancels, no refund will be issued.
TPC cancellation: In the unlikely event that TPC cancels the 2025 Portfolio Career Festival, a full refund of the booth fee will be issued to all vendors and sponsors.
8. Changes to the Festival & T&Cs
TPC reserves the right to make changes to the festival schedule, layout or content at any time. TPC may also revise these T&Cs at its sole discretion. All changes are effective immediately when posted and apply to all booth purchases thereafter.
For any questions regarding these T&Cs or the Festival, please contact [email protected]
