Background

GALLOS invests in and co-builds early-stage (pre-Seed through to Series B) technology companies, focusing on key sectors including cybersecurity, artificial intelligence, data analytics,  sensors, and autonomous systems (UAVs).  

GALLOS has assembled a world-class team with decades of nation-state-level security experience as well as deep investment and commercialisation know-how. The GALLOS team supports the companies it invests in by bringing unique security, science, technology, and commercial optimisation expertise, underpinned by highly-connected, patient capital at scale. 

GALLOS has several valuable differentiators including its unique view of the needs and the technologies to help commercial and governmental organisations manage the systemic security challenges they face. Specifically, GALLOS enjoys proprietary access to unique deal flow and highly expert human capital thanks to our deep connectivity within established networks in the UK and the US  especially. 

Following an oversubscribed capital raise in July 2022, GALLOS is actively investing in and building high-potential companies. We are currently recruiting for an Executive Assistant to help us work more efficiently as we continue to grow rapidly. 

Role 

The Executive Administrative Assistant shall be held accountable for executing an array of administrative functions that necessitate discretion, a high level of integrity, self-motivation, and sound judgment for the co-founders (Dean Jones and Josh Burch) and other stakeholders. You will report directly to Mark Gillespie, GALLOS CFO. 

• Prioritize and plan diaries and mailboxes proactively to ensure timely reception of pre-read and meeting agendas, distribution of minutes, follow-up on actions, and prioritization of incoming requests.
• Ensure the production of timely briefings, presentations, and notes as requested
• Handling sensitive documentation and information in a confidential manner 
• Manage the travel and expenses budget as well as arrange and maintain extensive travel plans and itineraries for both international and domestic travel
• Managing Team budgets, including raising the necessary POs and liaising with the Finance Team to ensure the timely processing of invoices
• Involved in exciting, high-profile projects, contributing significantly to the Gallos’s success.
• Support in managing the HR systems and some of the key HR tasks such as filing HR documentation and onboarding new employees
• Assisting with external commitments when required

Requirements

• Experience in working closely with C-Level executives or Management teams. 
• A solid 4+ years of experience in a similar role.
• Demonstrate the highest level of integrity, confidentiality, and trust
• Excellent written and verbal communication skills
• Strong organizational skills, the ability to multi-task and prioritize with excellent attention to detail, and the flexibility to adapt to changing priorities 
• Proven experience in travel management
• Open to change, resilient, and keen to focus on problem-solving and process improvement
• Confident using a range of software including Microsoft Office Suite and, ideally, Calendly, Asana, and Notion; able to learn new platforms easily 

Preferred additional qualifications 

• Passion for and/or domain expertise in cybersecurity, cloud infrastructure, AI/ML, UAVs, or national security-related technologies
• Experience in working in a startup environment is considered a plus

Remuneration 

• Up to £50K pa depending on experience

Location

• Hybrid role with 3-4 days in the London office